R33-5-106. 5. Small Purchases Threshold for Construction Projects Using An Approved Vendor List

  (1) The small construction project threshold per individual project using an approved vendor list is a maximum of $2,500,000 for direct construction costs, including design and allowable furniture or equipment costs;

  (2) Approved Vendor List: In order to ensure the fair and equitable treatment of all vendors on an approved vendor list, a procurement unit shall:

  (a) For individual construction projects up to a maximum of $25,000 contract with a vendor/contractor by direct award using one of the following methods to select the vendor/contractor:

  (i) A rotation system, organized alphabetically, numerically, or randomly;

  (ii) Assignment of vendors to a specified geographic area;

  (iii) Assignment of vendors based on each vendor's particular expertise or field; or

  (iv) Another method approved by the chief procurement officer or head of a procurement unit with independent procurement authority;

  (b) For individual construction projects over $25,000 up to a maximum of $100,000 by obtaining a minimum of two competitive quotes from vendors/contractors on the approved vendor list;

  (i) Procurement units shall use one of the following methods to select vendors from whom quotes are obtained:

  (A) A rotation system, organized alphabetically, numerically, or randomly;

  (B) Assignment of vendors to a specified geographic area;

  (C) Assignment of vendors based on each vendor's particular expertise or field; or

  (D) Another method approved by the chief procurement officer or head of a procurement unit with independent procurement authority;

  (ii) When using one of the methods listed in Subsection (2)(b) to select vendors to provide quotes, a procurement unit may also obtain an additional quote from the vendor that provided the lowest quote on the most recently completed procurement conducted by the procurement unit using the approved vendor list;

  (iii) When quotes or bids are obtained under subsection (2)(b), procurement units shall purchase the procurement item from the vendor/contractor on the approved vendor list that provides the lowest quote for the procurement item; or

  (c) For individual construction projects over $100,000 up to a maximum of $2.5 million, by inviting all vendors/contractors on the approved vendor list to submit bids in accordance with the provisions set forth in Utah Code 63G-6a, Part 6, except public notice requirements in Part 6 are waived.