R313-19-50. Reporting Requirements

  (1) Licensees shall notify the Director as soon as possible but not later than four hours after the discovery of an event that prevents immediate protective actions necessary to avoid exposures to radiation or radioactive materials that could exceed regulatory limits or releases of licensed material that could exceed regulatory limits. Events may include fires, explosions, toxic gas releases, etc.

  (2) The following events involving licensed material require notification of the Director by the licensee within 24 hours:

  (a) an unplanned contamination event that:

  (i) requires access to the contamination area, by workers or the public, to be restricted for more than 24 hours by imposing additional radiological controls or by prohibiting entry into the area;

  (ii) involves a quantity of material greater than five times the lowest annual limit on intake specified in Appendix B of 10 CFR 20.1001 through 20.2402 (2017), which is incorporated by reference, for the material; and

  (iii) has access to the area restricted for a reason other than to allow radionuclides with a half-life of less than 24 hours to decay prior to decontamination; or

  (b) an event in which equipment is disabled or fails to function as designed when:

  (i) the equipment is required by rule or license condition to prevent releases exceeding regulatory limits, to prevent exposures to radiation and radioactive materials exceeding regulatory limits, or to mitigate the consequences of an accident;

  (ii) the equipment is required by rule or license condition to be available and operable; and

  (iii) no redundant equipment is available and operable to perform the required safety function; or

  (c) an event that requires unplanned medical treatment at a medical facility of an individual with spreadable radioactive contamination on the individual's clothing or body; or

  (d) an unplanned fire or explosion damaging licensed material or a device, container, or equipment containing licensed material when:

  (i) the quantity of material involved is greater than five times the lowest annual limit on intake specified in Appendix B of 10 CFR 20.1001 through 20.2402 (2017), which is incorporated by reference, for the material; and

  (ii) the damage affects the integrity of the licensed material or its container.

  (3) Preparation and submission of reports. Reports made by licensees in response to the requirements of Section R313-19-50 must be made as follows:

  (a) For radioactive materials, other than special nuclear material, licensees shall make reports required by Subsections R313-19-50(1) and (2) by telephone to the Director. To the extent that the information is available at the time of notification, the information provided in these reports must include:

  (i) the caller's name and call back telephone number;

  (ii) a description of the event, including date and time;

  (iii) the exact location of the event;

  (iv) the radionuclides, quantities, and chemical and physical form of the licensed material involved; and

  (v) available personnel radiation exposure data.

  (b) For special nuclear materials, licensees shall make reports required by Subsections R313-19-50(1) and (2) by telephone to the Director. To the extent that the information is available at the time of notification, the information provided in these reports must include:

  (i) the caller's name, position title, and call-back telephone number;

  (ii) the date, time, and exact location of the event; and

  (iii) a description of the event, including:

  (A) radiological or chemical hazards involved, including isotopes, quantities, and chemical and physical form of any material released; and

  (B) actual or potential health and safety consequences to the workers, the public, and the environment, including relevant chemical and radiation data for actual personnel exposures to radiation or radioactive materials or hazardous chemicals produced from radioactive materials (e.g., level of radiation exposure, concentration of chemicals, and duration of exposure).

  (c) Written report for materials other than special nuclear materials. A licensee who makes a report required by Subsections R313-19-50(1) or (2) shall submit a written follow-up report within 30 days of the initial report. Written reports prepared pursuant to other rules may be submitted to fulfill this requirement if the reports contain all of the necessary information and the appropriate distribution is made. These written reports shall be sent to the Director. The report shall include the following:

  (i) A description of the event, including the probable cause and the manufacturer and model number, if applicable, of equipment that failed or malfunctioned;

  (ii) the exact location of the event;

  (iii) the radionuclides, quantities, and chemical and physical form of the licensed material involved;

  (iv) date and time of the event;

  (v) corrective actions taken or planned and results of evaluations or assessments; and

  (vi) the extent of exposure of individuals to radiation or radioactive materials without identification of individuals by name.

  (d) Written report for special nuclear material. A licensee who makes a report required by Subsections R313-19-50(1) or (2) shall submit a written follow-up report within 30 days of the initial report. Written reports prepared pursuant to other rules may be submitted to fulfill this requirement if the reports contain all of the necessary information and the appropriate distribution is made. These written reports shall be sent to the Director. The report shall include the following:

  (i) the complete applicable information required by Subsection R313-19-50(3)(b);

  (ii) the probable cause of the event, including all factors that contributed to the event and the manufacturer and model number (if applicable) of any equipment that failed or malfunctioned; and

  (iii) corrective actions taken or planned to prevent occurrence of similar or identical events in the future and the results of any evaluations or assessments.