R307-124-6. Final Approval Procedure and Payment Process

  Once an applicant has encumbered funds for a conversion, the applicant has up to 60 calendar days to obtain final approval from the Division. To obtain final approval, the applicant shall apply for final approval on forms provided by the Division, as required by Subsection 19-2-304(1)(e), and shall provide additional information as requested by the Division.

  (1) To demonstrate that a conversion of a vehicle to be fueled by natural gas is eligible, an applicant shall submit the following documentation to the Director:

  (a) A copy of the applicant's business registration from the Utah Department of Commerce and current business license from the city or county in which they are located;

  (b) a copy of the installer's CSA America or ASE F-1 certification;

  (c) an original or copy of the purchase order, customer invoice, or receipt that includes:

  (i) the name, address, and phone number of the applicant;

  (ii) the name of the installer;

  (iii) the vehicle identification number (VIN);

  (iv) the date of conversion; and

  (v) the cost of the conversion (itemizing the equipment, labor, and the clean fuel grant);

  (d)(i) a copy of the vehicle inspection report dated after the conversion, from an approved county I/M station, showing that the converted motor vehicle meets all county emissions requirements for all installed fuel systems if the motor vehicle is registered within a county with an I/M program; or

  (ii) in all other areas of the state, a signed statement by the installer that includes the VIN, the installer's ASE or CSA America certification number, and states that the eligible vehicle's conversion is functional;

  (e) a copy of the current Utah vehicle registration; and

  (f) a signed statement by the installer certifying that the conversion does not tamper with, circumvent, or otherwise affect the vehicle's on-board diagnostic system, in accordance with Utah Code 19-1-406(2).

  (2) To demonstrate that a conversion of a vehicle to be fueled by propane is eligible, an applicant shall submit the following documentation to the director:

  (a) A copy of the applicant's business registration from the Utah Department of Commerce and current business license from the city or county in which they are located;

  (b) a copy of the applicant's current dealer license required under R710-6;

  (c) a copy of the installer's current certification under R710-6;

  (d)(i) a copy of the vehicle inspection report, dated after the conversion, from an approved county I/M station, showing that the converted motor vehicle meets all county emissions requirements for all installed fuel systems, if the motor vehicle is registered within a county with an I/M program, or

  (ii) in all other areas of the state, a signed statement by an ASE-certified technician that includes the VIN, the technician's ASE certification number, and states that the conversion is functional;

  (e) Provide the EPA Certificate of Conformity, or equivalent documentation that is consistent with requirements outlined in 40 CFR Part 85 and 40 CFR Part 86, as published in Federal Register Volume 76 Page 19830 on April 8, 2011, or an executive order from the California Air Resources Board;

  (f) an original or copy of the purchase order, customer invoice, or receipt that includes:

  (i) the name, address, and phone number of the applicant;

  (ii) the name of the installer;

  (iii) the VIN;

  (iv) the date of conversion; and

  (v) the cost of the conversion (itemizing the equipment, labor, and the clean fuel grant); and

  (g) a copy of the current Utah vehicle registration.

  (3) To demonstrate that a conversion of a motor vehicle to be powered by electricity is eligible, an applicant shall submit the following documentation to the director:

  (a) A copy of the applicant's business registration from the Utah Department of Commerce and current business license from the city or county in which they are located;

  (b) a copy of the current Utah vehicle registration;

  (c) an original or copy of the purchase order, customer invoice, or receipt that includes:

  (i) the name, address, and phone number of the applicant;

  (ii) the name of the installer;

  (iii) the VIN;

  (iv) the date of conversion; and

  (v) the cost of the conversion (itemizing the equipment, labor, and the clean fuel grant);

  (d) If the converted eligible vehicle does not have any auxiliary sources of combustion emissions, then the applicant shall submit a signed statement by an ASE-certified technician that includes the VIN, the technician's ASE certification number, and states that the conversion is functional and that the converted motor vehicle does not have any auxiliary source of combustion emissions.

  (e) If the converted eligible vehicle has an auxiliary source of combustion emissions, the applicant shall submit:

  (i) a copy of the vehicle inspection report after the conversion, from an approved county I/M station, showing that the converted motor vehicle meets all county emissions requirements for all installed fuel systems, if the motor vehicle is registered within a county with an I/M program; or

  (ii) in all other areas of the state, a signed statement by an ASE-certified technician that includes the VIN, the technician's ASE certification number, and states that the conversion is functional; and

  (iii) provide the EPA Certificate of Conformity, or equivalent documentation that is consistent with requirements outlined in 40 CFR Part 85 and 40 CFR Part 86, as published in Federal Register Volume 76 Page 19830 on April 8, 2011, or an executive order from the California Air Resources Board.

  (4) All applicants shall complete and submit an IRS form W-9 to the Division.

  (5) Approved applications shall continue to comply with the provisions of this rule.