R277-444-5. Year-end Report - Evaluation -- Accountability -- Variations

  (1)(a) An organization that receives money from a program shall submit a year-end report to the Superintendent by the required annual deadline.

  (b) The year-end report shall include:

  (i) documentation of the organization's non-profit status;

  (ii) a budget expenditure report and income source report using a form provided by the Superintendent, including a report and accounting of matching funds and a fee charged, if any, for an educational service;

  (iii) a record of the dates and places of all educational services rendered, the number of hours of educational service per LEA, school, and classroom, as applicable, with the number of students and teachers served, including:

  (A) documentation of the schools that have been offered an opportunity to receive an educational service over a three year period, to the extent possible and consistent with the organization's plan;

  (B) documentation of collaboration with the Superintendent and the community in planning the educational service, including the content, a preparatory activity, and a follow-up activity that are relevant to a core standard;

  (C) a brief description of the educational service provided through the program, and if requested, copies of any material developed; and

  (D) a description of how the educational service contributed to a student developing and using the knowledge, skills, and appreciation defined in an arts or science core standard;

  (iv) a summary of the organization's evaluation of:

  (A) cost-effectiveness;

  (B) procedural efficiency;

  (C) collaborative practices;

  (D) educational soundness; and

  (E) professional excellence; and

  (v) a description of the resultant goal or plan for continued evaluation and improvement.

  (2) The Superintendent may visit an organization to evaluate the effectiveness and preparation of the organization:

  (a) before the Board approves an application;

  (b) before disbursing money; and

  (c) during an educational service.

  (3)(a) In addition to the year-end report required by Subsection (1), the Superintendent may require an evaluation or an audit procedure from an organization demonstrating use of money consistent with state law and this rule.

  (b) If the Board finds that an organization did not use money received from a program consistent with state law and this rule, the Board may:

  (i) reduce or eliminate the grant to the organization in the current fiscal year;

  (ii) deny an organization's participation in a program in a future fiscal year; or

  (iii) impose any other consequence the Board deems necessary to ensure the proper use of public funds.

  (4)(a) An organization may not deviate from the approved educational service plan for which the organization receives money unless:

  (i) the organization submits a written request for variation to the Superintendent;

  (ii) the organization receives approval from the Superintendent for the variation; and

  (iii) the variation is consistent with state law and this rule.

  (b) An organization shall describe the nature and justification for a variation approved under Subsection (4)(a) in a year-end report.

  (5) The Superintendent shall ensure that participating LEAs receive educational services in a balanced and comprehensive manner over a three year period.