R277-122-7. Scoring of Proposals Against Evaluation Criteria Other Than Cost in the Request for Proposal Process

  (1) The head of the procurement unit shall score proposals against evaluation criteria other than cost in the request for proposal process to:

  (a) determine which proposals meet mandatory minimum requirements or minimum score thresholds set forth in a request for proposal; and

  (b) assist the head of the procurement unit in selecting the proposal that provides the best value or is the most advantageous to the Board.

  (2) The head of the procurement unit shall award points for each applicable evaluation criteria set forth in a request for proposal.

  (3) The head of the procurement unit shall evaluate request for proposals based on a ten-point scale consisting of all whole numbers from zero to ten, with scores adhering to the following benchmarks:

  (a) Ten points: the proposed solution measurably exceeds requirements and expectations as described in the request for proposal;

  (b) Five points: the proposed solution satisfactorily meets requirements and expectations as described in the request for proposal; and

  (c) Zero points: the proposed solution does not meet requirements and expectations as described in the request for proposal.

  (4) The head of the procurement unit may use an alternative scoring scale if approved in writing by the head of the procurement unit.