R27-3-3. Agency Authorization of Drivers

  (1) Agencies authorized to enter information into the division's fleet information system shall, for each employee acting as an authorized driver, directly enter into the division's fleet information system, the following information:

  (a) Driver's name;

  (b) Driver license number;

  (c) State that issued the driver license;

  (d) Each Risk Management-approved driver training program(s) taken;

  (e) Date each driver safety program(s) was completed;

  (f) The type of vehicle that each safety program is geared towards.

  (2) Agencies without authorization to enter information into the division's fleet information system shall provide the information required in (1) to the division for entry into the division's fleet information system.

  (3) For the purposes of this rule, any employee whose fleet information system record does not have all the information required in (1) shall be deemed not to have the authority to drive state vehicles and shall not be allowed to drive either a monthly or a daily lease vehicle.

  (4) To operate a state vehicle, employees whose names have been entered into the division's fleet information system as authorized drivers shall have:

  (a) a valid driver license for the type and class of vehicle being operated;

  (b) completed an approved driver safety course as required by the Division of Risk Management for the type or class of vehicle being operated; and

  (c) met the age restrictions imposed by the division and the Division of Risk Management for the type or class of vehicle being operated.

  (5) Agencies shall develop and establish procedures to ensure that any individual listed as an authorized driver is not allowed to operate a state vehicle when the individual:

  (a) does not have a valid driver license for the type or class of vehicle being operated; or

  (b) has not completed all training and/or safety programs required by either the division or the Division of Risk Management for the type or class of vehicle being operated; or

  (c) does not meet the age restrictions imposed by either the division or the Division of Risk Management for the type or class of vehicle being operated.

  (6) A driver license verification check shall be conducted on a regular basis in order to verify the status of the driver license of each employee whose name appears in the the division fleet information system as an authorized driver.

  (7) In the event that an authorized driver is found not to have a valid driver license, the agency shall be notified, in writing, of the results of the driver license verification check.

  (8) Any individual who has been found not to have a valid driver license shall have his or her authority to operate a state vehicle immediately withdrawn.

  (9) Any employee who has been found not to have a valid driver license shall not have the authority to operate a state vehicle reinstated until such time as the individual provides proof that his or her driver license is once again valid.

  (10) Authorized drivers shall operate a state vehicle in accordance with the restrictions or limitations imposed upon their respective driver license.

  (11) Agencies shall comply with the requirements set forth in Risk Management General Rules, R37-1-8 (3) to R37-1-8 (9).