R23-1-712. Errors in Proposals

  The following shall apply to the correction or withdrawal of an unintentionally erroneous proposal, or the cancellation of an award or contract that is based on an unintentionally erroneous proposal. A decision to permit the correction or withdrawal of a proposal or the cancellation of an award or a contract shall be supported in a written document, signed by the Director.

  (1) Mistakes attributed to an offeror's error in judgment may not be corrected.

  (2) Unintentional errors not attributed to an offeror's error in judgment may be corrected if it is in the best interest of the procurement unit and correcting the error maintains the fair treatment of other offerors.

  (a) Examples include:

  (i) missing signatures,

  (ii) missing acknowledgement of an addendum;

  (iii) missing copies of professional licenses, bonds, insurance certificates, provided that copies are submitted by the deadline established by the Director to correct this mistake;

  (iv) typographical errors;

  (v) mathematical errors not affecting the total proposed price; or

  (vi) other errors deemed by the Director to be immaterial or inconsequential in nature.

  (3) Unintentional errors discovered after the award of a contract may only be corrected if, after consultation with the Director and the Attorney General's Office, it is determined that the correction of the error does not violate the requirements of the Utah Procurement Code or these administrative rules.