R162-2c-401. Administrative Proceedings

  (1) Request for agency action.

  (a) If completed in full and submitted in compliance with the rules promulgated by the division, the following shall be deemed a request for agency action under Utah Administrative Procedures Act, Section 63G-4-102, et seq.:

  (i) an original or renewal application for a license;

  (ii) an original or renewal application for a school certification;

  (iii) an original or renewal application for a course certification; and

  (iv) an original or renewal application for an instructor certification.

  (b) Any other request for agency action shall:

  (i) be in writing;

  (ii) be signed by the requestor; and

  (iii) comply with Utah Administrative Procedures Act, Section 63G-4-201(3).

  (c) The following shall not be deemed a request for agency action under Utah Administrative Procedures Act, Section 63G-4-102, et seq., even if submitted in compliance with this Subsection (1)(b):

  (i) a complaint against a licensee; and

  (ii) a request that the division commence an investigation or a disciplinary action against a licensee.

  (2) An adjudicative proceeding conducted subsequent to the issuance of a cease and desist order shall be conducted as a formal adjudicative proceeding.

  (3) Other adjudicative proceedings.

  (a) All adjudicative proceedings as to any matter not specifically designated as requiring a formal adjudicative proceeding shall be designated as formal or informal in the Division's notice of agency action or notice of proceeding, as applicable. These proceedings shall include:

  (i) a proceeding on an original or renewal application for a license;

  (ii) a proceeding on an original or renewal application for a school, instructor, or course certification; and

  (iii) except as provided in Section 63G-4-502, a proceeding for disciplinary action commenced by the division pursuant to Section 63G-4-201(2) following investigation of a complaint.

  (b) A hearing shall be held in an informal adjudicative proceeding only if required or permitted by the Utah Residential Mortgage Practices and Licensing Act or by these rules.

  (c) A party to a proceeding may move the presiding officer to convert the proceeding to a formal or informal adjudication pursuant to Utah Code Section 63G-4-202(3).

  (4) Hearings not allowed. A hearing may not be held in the following informal adjudicative proceedings:

  (a) the issuance of an original or renewed license when the application has been approved by the division;

  (b) the issuance of an original or renewed school certification, instructor certification, or course certification when the application has been approved by the division;

  (c) the issuance of any interpretation of statute, rule, or order, or the issuance of any written opinion or declaratory order determining the applicability of a statute, rule or order, when enforcement or implementation of the statute, rule or order lies within the jurisdiction of the division;

  (d) the denial of an application for an original or renewed license on the ground that it is incomplete;

  (e) the denial of an application for an original or renewed school, instructor, or course certification on the ground that it does not comply with the requirements stated in these rules; or

  (f) a proceeding on an application for an exemption from a continuing education requirement.

  (5) Hearings required. A hearing before the commission shall be held in the following circumstances:

  (a) a proceeding commenced by the division for disciplinary action pursuant to Section 61-2c-402 and Section 63G-4-201(2);

  (b) an appeal of a division order denying or restricting a license; and

  (c) an application that presents unusual circumstances such that the division determines that the application should be heard by the commission.

  (6) Procedures for hearings in informal adjudicative proceedings.

  (a) The division director shall be the presiding officer for any informal adjudicative proceeding unless the matter has been delegated to the chairperson of the commission or an administrative law judge.

  (b) All informal adjudicative proceedings shall adhere to procedures as outlined in:

  (i) Utah Administrative Procedures Act Title 63G, Chapter 4;

  (ii) Utah Administrative Code Section R151-4 et seq.; and

  (iii) the rules promulgated by the division.

  (c) Except as provided in Subsection 7(b), a party is not required to file a written answer to a notice of agency action from the division in an informal adjudicative proceeding.

  (d) In any proceeding under this Subsection, the commission and the division may at their discretion delegate a hearing to an administrative law judge or request that an administrative law judge assist the commission and the division in conducting the hearing. Any delegation of a hearing to an administrative law judge shall be in writing.

  (e) Upon the scheduling of a hearing by the division and at least 30 days prior to the hearing, the division shall, by first class postage pre-paid delivery, mail to the address last provided to the division pursuant to Section 61-2c-106 or Subsection R162-2c-201, as applicable, written notice of the date, time, and place scheduled for the hearing.

  (f) Formal discovery is prohibited.

  (g) The division may issue subpoenas or other orders to compel production of necessary and relevant evidence:

  (i) on its own behalf; or

  (ii) on behalf of a party where:

  (A) the party makes a written request;

  (B) assumes responsibility for effecting service of the subpoena; and

  (C) bears the costs of the service, any witness fee, and any mileage to be paid to the witness.

  (h) Upon ordering a licensee to appear for a hearing, the division shall provide to the licensee the information that the division will introduce at the hearing.

  (i) The division shall adhere to Title 63G, Chapter 2, Government Records Access and Management Act in addressing a request for information obtained by the division through an investigation.

  (j) The division may decline to provide a party with information that it has previously provided to that party.

  (k) Intervention is prohibited.

  (l) Hearings shall be open to all parties unless the presiding officer closes the hearing pursuant to:

  (i) Title 63G, Chapter 4, the Utah Administrative Procedures Act; or

  (ii) Title 52, Chapter 4, the Open and Public Meetings Act.

  (m) Upon filing a proper entry of appearance with the division pursuant to R151-4-110(1)(a), an attorney may represent a respondent.

  (7) Additional procedures for disciplinary proceedings.

  (a) The division shall commence a disciplinary proceeding by filing and serving on the respondent:

  (i) a notice of agency action;

  (ii) a petition setting forth the allegations made by the division;

  (iii) a witness list, if applicable; and

  (iv) an exhibit list, if applicable.

  (b) Answer.

  (i) At the time the petition is filed, the presiding officer, upon a determination of good cause, may require the respondent to file an answer to the petition by so ordering in the notice of agency action.

  (ii) The respondent may file an answer, even if not ordered to do so in the notice of agency action.

  (iii) Any answer shall be filed with the division within thirty days after the mailing date of the notice of agency action and petition.

  (c) Witness and exhibit lists.

  (i) The division shall provide its witness and exhibit list to the respondent at the time it mails its notice of hearing.

  (ii) The respondent shall provide its witness and exhibit list to the division no later than thirty days after the mailing date of the division's notice of agency action and petition.

  (iii) Any witness list shall contain:

  (A) the name, address, and telephone number of each witness; and

  (B) a summary of the testimony expected from each witness.

  (iv) Any exhibit list:

  (A) shall contain an identification of each document or other exhibit that the party intends to use at the hearing; and

  (B) shall be accompanied by copies of the exhibits.

  (d) Pre-hearing motions.

  (i) Any pre-hearing motion permitted under the Administrative Procedures Act or the rules promulgated by the Department of Commerce shall be made in accordance with those rules.

  (ii) The division director shall receive and rule upon any pre-hearing motions.