R152-34a-302. Grounds for Investigation and Enforcement - Requirements Upon Termination of Certificate of Authorization

  (1) A postsecondary school that holds a certificate of authorization shall:

  (a) as to an entity granted a certificate under Section 13-34a-204, maintain financial capability pursuant to Section 13-34a-204(2)(a);

  (b) disclose to each student, in writing, the school's tuition schedule, total program cost, and refund policy before requiring a student to make any payment to the school;

  (c) if cited or investigated by the division, provide:

  (i) copies of all advertised claims;

  (ii) copies of any documents signed by or on behalf of the complainant and other interested person(s), as identified by the division;

  (iii) all academic records of the complainant and other student(s), as identified by the division and permitted under any applicable confidentiality law or agreement; and

  (iv) all other records requested by the division;

  (d)(i) maintain each student's transcript(s) for a period of at least 60 years from the date of the student's last attendance:

  (A) in either paper or electronic form; and

  (B) at a physical location within the continental United States; and

  (ii) provide a student's transcript(s):

  (A) within 20 days of a request from the student or the division; and

  (B)(I) without charge, if the request is from the division; or

  (II) with or without a reasonable charge, if the request is from a student;

  (e) if terminating operations, within the 30-day period following the date of termination:

  (i) surrender to the division the school's current state certificate of authorization; and

  (ii) identify:

  (A) the name and contact information of the individual who will maintain custody of student records pursuant to this Subsection (1)(d); and

  (B) the physical location where student transcripts will be maintained in compliance with this Subsection (1)(d); and

  (f) notify the division within 10 business days of:

  (i) any change in information on record with division; and

  (ii) any action taken against the school by an accrediting body or a regulatory agency, including a state or the federal government.

  (2) A postsecondary school that holds a certificate of state authorization may not:

  (a) promulgate to the public a fraudulent or misleading statement relating to a program or service offered; or

  (b) withhold information or documents requested by the division in an investigation.

  (3) Pursuant to Section Subsection 13-34a-103(2)(iv), the violation of a rule in this Subsection R152-34a-302 may be sanctioned by denial, suspension, or revocation of a certificate of the postsecondary school state authorization.