R131-8-7. External Requests for Changes or Projects

Pursuant to Section 63C-9-301, Utah Code:

(1) Agencies, private parties or organizations which disagree with any aspect or function or appearance of Capitol Hill facilities, and seek to have changes or modifications made thereto, shall apply for approval of such a project or function by contacting the Executive Director. The applicant shall submit:

(i) an application, and

(ii) a request for a feasibility study to be conducted to determine if the requested change, modification or alteration is consistent with authorized functions or design guidelines and imperatives, and the Board's Master Plan.

(2) Following an analysis of an application or request, the Executive Director shall:

(a) Find that the application or request is appropriate, and recommend approval to the Board; or

(b) Recommend denial of the application or request to the Board; or

(c) Contact the requesting agency/organization and suggest particular changes that may increase the possibility of the changes or project being more acceptable. Such suggestions will not be construed by the applicant as a guarantee of approval, but only that the change or project may be reconsidered.

(2) The Board may:

(a) Approve with or without recommendation,

(b) Deny with or without recommendations, or

(c) Advise the Executive Director to meet with the applicant and redesign the change or request.

(3) If the Board denies the change or request, the applicant shall be notified of the decision. If the applicant disagrees with the decision, and wishes to continue with his application or request, s/he shall begin again and re-apply.

(4) If the application or request is denied a second time, the applicant may not re-apply for the same request or project proposal until at least 12 months time has elapsed.

(5) If the Board approves the application or request, the applicant shall be notified by the Executive Director that the change or project has been approved in accordance with the following parameters.

(i) All changes, alterations and/or modifications to functions, uses or facilities, and approved by the Board, will be under the direction of the Executive Director.

(ii) Where needed, the Board shall retain a designer, contractor or other professionals to perform the work.

(iii) The Executive Director must give signed, written approval of and supervise the changes, or designs and construction work.

(iv) The Executive Director will assure that any work so conducted meets the scope of the master plan and the design guidelines and imperatives.

(v) The Executive Director will assure that all historically significant fabric is preserved and protected from damage.