No. 40612 (New Rule): Rule R661-17. Office Equipment Purchase Program

(New Rule)

DAR File No.: 40612
Filed: 07/15/2016 11:45:43 PM

RULE ANALYSIS

Purpose of the rule or reason for the change:

This rule is required by Subsection 51-10-205(4)(a).

Summary of the rule or change:

This rule details requirements for obtaining UNTF funding for office equipment purchases.

Statutory or constitutional authorization for this rule:

• Subsection 51-10-205(4)(a)

Anticipated cost or savings to:

the state budget:

There is no anticipated cost or savings to state budget as a result of this rule because this rule sets forth the requirements to obtain UNTF funding to purchase office equipment.

local governments:

There is no anticipated cost or savings to local government as a result of this rule because this rule sets forth the requirements to obtain UNTF funding to purchase office equipment.

small businesses:

There is no anticipated cost or savings to small businesses as a result of this rule because this rule sets forth the requirements to obtain UNTF funding to purchase office equipment.

persons other than small businesses, businesses, or local governmental entities:

There is no anticipated cost or savings to persons other than small businesses, businesses, or local government entities, as a result of this rule because this rule sets forth the requirements to obtain UNTF funding to purchase office equipment.

Compliance costs for affected persons:

There is no compliance costs for affected persons as a result of this rule because this rule sets forth the requirements to obtain UNTF funding to purchase office equipment.

Comments by the department head on the fiscal impact the rule may have on businesses:

There is no fiscal impact on businesses as a result of this rule because this rule sets forth the requirements to obtain UNTF funding to purchase office equipment.

David Damschen, Treasurer

The full text of this rule may be inspected, during regular business hours, at the Office of Administrative Rules, or at:

Navajo Trust Fund
TrusteesRoom 180
350 N State Street
Salt Lake City, UT 84114

Direct questions regarding this rule to:

• Katharine Kinsman at the above address, by phone at 801-366-0140, by FAX at , or by Internet E-mail at [e-mail]

Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:

08/31/2016

This rule may become effective on:

09/07/2016

Authorized by:

David Damschen, State Treasurer

RULE TEXT

R661. Navajo Trust Fund, Trustees.

R661-17. Office Equipment Purchase Program.

R661-17-1. Office Equipment Purchase Program.

(1) The purpose of this program to provide Chapters with funds to purchase office equipment or software.

(a) The funds for this program are not allocated to individual Chapters; the funds are provided for in the annual budget and can be disbursed to a Chapter if requested and approved by the DAC and the Board.

(b) This Program is intended for the purchase of new office equipment, generally in an amount exceeding $300.00.

(c) "Office equipment" is equipment used in an office setting, such as computers, fax machines, photocopiers, printers, typewriters, and furniture.

(d) Software funding is limited to one-time purchase of computer software or software upgrades.

(e) Ineligible Purchases:

(i) Ink cartridges, toners, ribbons, paper, staples, or maintenance programs.

(ii) Portable office equipment such as laptop computers, iPads, cell phones, calculators, and other equipment that can be easily stolen, borrowed and not returned, misplaced, or otherwise lost.

(2) Amount of Funding available

(A) UNTF will match up to 75% of the Office Equipment purchase with a cap of $10,000 for any single item ($2,000.00 piece of office equipment x 75% = $1,500.00 UNTF Funding). Higher price proposals may be entertained under a Chapter Project request.

(B) If a Chapter House is not located in Utah, a prorated amount will be applied in addition to the 75% based on the Chapter population in Utah compared to the Chapter population in the Arizona. The Dennehotso and Teecnospos Chapter Houses are located in Arizona, therefore the cap for purchases for those Chapter Houses are as follows:

(i) Dennehotso 10% (for example, if a new piece of office equipment cost $2,000, the formula will be $2,000 x 75% x 10% = $150.00.)

(ii) Teecnospos 30% (for example, equipment cost of $2,000 x 75% x 30% = $450.00.)

(3) Procedures

(A) UNTF is required to make office equipment purchases using the Division of Purchasing and when applicable, the Department of Technology Services purchasing contract.

(i) Chapters shall contact the UNTF staff to obtain the information regarding types of office equipment available under state contract.

(ii) If equipment is purchased under a state contract two price quotes are not required.

(B) Chapters shall use the UNTF "Equipment Purchase Proposal" form and attendant checklist to submit the request for funding.

(i) Applicants shall obtain a signed Chapter resolution supporting the proposal.

(ii) Chapters shall submit the form and the Chapter resolution to UNTF staff for consideration by the Dine' Advisory Committee and the Board of Trustees.

(iii) If approved by the Board, the Chapter then submits a UNTF Payment Request form to the UNTF staff to complete the purchase.

(iv) Purchased office equipment will be shipped to the UNTF office in Blanding. The Chapter must arrange to pick up the equipment.

(4) Office equipment purchased with UNTF funds shall not be sold without prior UNTF approval.

 

KEY: office equipment, office equipment purchase program

Date of Enactment or Last Substantive Amendment: 2016

Authorizing, Implemented, or Interpreted Law: 51-10-205(4)(a)

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