No. 30143 (Amendment): R767-1. Government Records Access and Management Act

DAR File No.: 30143
Filed: 06/27/2007, 12:56
Received by: NL

RULE ANALYSIS

Purpose of the rule or reason for the change:

After reviewing the rule, it was found that changes to the text needed to be made. Filing this amendment is in regards to the changing of titles of personnel and changing the locations of offices of where to file.

Summary of the rule or change:

The amendment is changing: 1) the Director of Admissions and Records to the Director of Academic Records/Registrar; 2) the location of the office from the Administration Building to the Jennifer Leavitt Student Center; and 3) the President's office from the Administration Building to the Reeves Building.

State statutory or constitutional authorization for this rule:

Sections 63-2-204 and 63-2-904

Anticipated cost or savings to:

the state budget:

Updating the information of where to file a request has no impact to state budgets.

local governments:

Updating the information of where to file a request has no impact to local governments.

other persons:

Updating the information of where to file a request has no impact to small businesses.

Compliance costs for affected persons:

Updating the information of where to file a request will have no impact on affected persons.

Comments by the department head on the fiscal impact the rule may have on businesses:

The president of College of Eastern Utah has reviewed the fiscal impact that the changes of location of where to file a request would have to state, local, small businesses budgets and finds that there will be no impact. A copy of his review and signature are on file on the Academic Records Office. Ryan Thomas, President

The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:

Regents (Board Of)
College of Eastern Utah
ACADEMIC RECORDS/REGISTRAR
451 E 400 N
PRICE UT 84501

Direct questions regarding this rule to:

Jan L Young at the above address, by phone at 435-613-5205, by FAX at 435-613-5814, or by Internet E-mail at [e-mail]

Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:

08/14/2007

This rule may become effective on:

08/21/2007

Authorized by:

Jan L Young, Director of Academic Records/Registrar

RULE TEXT

R767. Regents (Board of), College of Eastern Utah.

R767-1. Government Records Access and Management Act.

R767-1-5. Records Officer.

(1) The Director of [Admissions and Records]Academic Records/Registrar is the Records Officer for purposes of satisfying GRAMA requirements and is responsible for:

(a) Development and oversight of records management and access.

(b) Serving as liaison with State Archives.

(c) Receiving and processing requests for access of records for all campuses, centers and locations of College of Eastern Utah.

(d) Preparing and maintaining information on records transferred to, and retrieved from the State Archives Division.

(e) Overseeing retention and destruction schedules of various records and record series of the College.

(f) Training of the campus personnel on the requirements of GRAMA.

(g) Other activities consistent with records officer's duties including the designation of records or records series under Section 63-2-306 of GRAMA.

 

R767-1-6. Request for Access.

(1) Requests for access to government records of College of Eastern Utah shall be in writing and made to the Director of [Admissions and Records]Academic Records/Registrar, Academic Records Office, [Administration Building]Jennifer Leavitt Student Center.

(2) Response to a request submitted to other persons within College of Eastern Utah may be delayed in accordance with subsections 63-2-204 (2), (6).

(3) A person making a request for a record shall furnish the governmental entity with a request containing his name, mailing address, daytime telephone number, if available, and a description of the records requested that identifies the record with reasonable specificity in pursuant to section 63-2-204(1).

(4) Subpoenas are not considered written requests under GRAMA.

 

R767-1-7. Appeals.

(1) Appeals of denied requests will be adjudicated by the President of College of Eastern Utah, or designee.

(2) Requests for appeal should be written and made to the President, President's Office,[Administration Building]Reeves Building in accordance with Section 63-2-401.

 

R767-1-8. Fees.

(1) A fee schedule of the direct and indirect costs of duplicating or compiling a record may be obtained from College of Eastern Utah by contacting the Academic Records Office, [Administration Building]Jennifer Leavitt Student Center.

(2) College of Eastern Utah may require payment of overdue fees and future estimated fees before beginning to process a request if fees are expected to exceed $50.00.

 

R767-1-9. Waiver of Fees.

Fees for duplication and compilation of a record may be waived under certain circumstances described in Subsection 63-2-203 (3). Requests for this waiver of fees may be made through the Academic Records Office, [Administration Building]Jennifer Leavitt Student Center.

 

R767-1-10. Request for Access for Research Purposes.

Access to private or controlled records for research purposes is allowed under Subsection 63-2-202 (8). Requests for access to records for research purposes may be made to the Director of [Admissions and Records]Academic Records/Registrar, Academic Records Office, [Administration Building]Jennifer Leavitt Student Center.

 

R767-1-11. Intellectual Property Rights.

The College of Eastern Utah, which may own an intellectual property right may duplicate and distribute such materials in accordance with Subsection 63-2-201 (10). Decisions with regard to these rights will be made by the President, President's Office, [Administration Building]Reeves Building. Any questions regarding the duplication and distribution of such materials should be addressed to the President.

 

R767-1-12. Requests to Amend a Record.

(1) An individual may contest the accuracy or completeness of a document pertaining to him pursuant to Section 63-2-603. Such request should be made to the President, President's Office, [Administration Building]Reeves Building.

(2) Requests to amend a record shall be conducted in accordance with the steps outlined in Section 63-2-603 of the GRAMA Act.

 

R767-1-13. Appeals of Requests to Amend a Record.

Appeals of requests to amend a record shall be handled as informal hearings under the Utah Administrative Procedures Act. Appeals may be filed with the President, President's Office, [Administration Building]Reeves Building.

 

KEY: [government documents, ]confidentiality of information, public records, records access[*], GRAMA[*]

Date of Enactment or Last Substantive Amendment: [1994]2007

Notice of Continuation: July 18, 2002

Authorizing, and Implemented or Interpreted Law: 63-2-204; 63-2-904