No. 31553 (New Rule): R17-5. Definitions for Rules in Title R17

DAR File No.: 31553
Filed: 06/12/2008, 02:44
Received by: NL

RULE ANALYSIS

Purpose of the rule or reason for the change:

In 2007, the Division of State Archives decided it needed to establish rules to clarify the procedures that were in place concerning government records.

Summary of the rule or change:

This rule establishes definitions that apply to the rules under Title R17.

State statutory or constitutional authorization for this rule:

Subsection 63A-12-104(1)

Anticipated cost or savings to:

the state budget:

Since this rule establishes definitions, there is no anticipated costs or savings.

local governments:

Since this rule establishes definitions, there is no anticipated costs or savings.

small businesses and persons other than businesses:

Since this rule establishes definitions, there is no anticipated costs or savings.

Compliance costs for affected persons:

Since this rule establishes definitions, there is no anticipated costs or savings.

Comments by the department head on the fiscal impact the rule may have on businesses:

Since this rule establishes definitions, there is no anticipated costs or savings. Kimberly Hood, Executive Director

The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:

Administrative Services
Archives
346 S RIO GRANDE
SALT LAKE CITY UT 84101-1106

Direct questions regarding this rule to:

Janell Tuttle at the above address, by phone at 801-531-3864, by FAX at 801-531-3867, or by Internet E-mail at [e-mail]

Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:

07/31/2008

This rule may become effective on:

08/07/2008

Authorized by:

Patricia Smith-Mansfield, Director

RULE TEXT

R17. Administrative Services, Archives and Records Service.

R17-5. Definitions for Rules in Title R17.

R17-5-1. Definitions.

In addition to terms defined in Section 63-2-103, Utah Code, the following terms apply to rules in Title R17.

(1) "AIIM" means the Association for Information and Image Management.

(2) "ANSI" means American National Standards Institute.

(3) "Certification" means the confirmation that images recorded on microfilm are accurate, complete, and unaltered reproductions of original records.

(4) "Official Custody" means the responsibility for and implementing policy for the care and access of records.

 

KEY: records retention, public information, access to information

Date of Enactment or Last Substantive Amendment: 2008

Authorizing, and Implemented or Interpreted Law: 63-2-904