No. 42432 (Amendment): Rule R895-12. Telecommunications Services and Requirements

(Amendment)

DAR File No.: 42432
Filed: 01/03/2018 04:00:40 PM

RULE ANALYSIS

Purpose of the rule or reason for the change:

The reason for these changes is to replace "Division" with "Department". Divisions within the Department of Technology Services were eliminated. In addition, these changes remove the delegation of authority section, which is redundant language with Title 63F.

Summary of the rule or change:

As provided in Section 63F-1-206, all state agencies must subscribe to the telecommunications services of the Department of Technology Services, unless excepted by law. The reason for these changes is to replace "Division" with "Department" as divisions within the Department of Technology Services were eliminated. In addition, these changes remove the delegation of authority section (R895-12-4), which is redundant language with Title 63F.

Statutory or constitutional authorization for this rule:

• Section 63F-1-206

Anticipated cost or savings to:

the state budget:

There is no anticipated cost or savings to the state budget.

local governments:

There is no anticipated cost or savings to local governments.

small businesses:

There is no anticipated cost or savings to small businesses.

persons other than small businesses, businesses, or local governmental entities:

There is no anticipated cost or savings to other persons.

Compliance costs for affected persons:

There is no anticipated compliance cost for affected persons.

Comments by the department head on the fiscal impact the rule may have on businesses:

There is no anticipated fiscal impact to businesses. These rule changes are minor language changes.

Michael Hussey, Executive Director

The full text of this rule may be inspected, during regular business hours, at the Office of Administrative Rules, or at:

Technology Services
Administration
Room 6000 STATE OFFICE BUILDING
450 N STATE ST
SALT LAKE CITY, UT 84114

Direct questions regarding this rule to:

• Stephanie Weteling at the above address, by phone at 801-538-3284, by FAX at 801-538-3622, or by Internet E-mail at [e-mail]

Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:

03/05/2018

This rule may become effective on:

03/12/2018

Authorized by:

Michael Hussey, Executive Director and CIO

RULE TEXT

Appendix 1: Regulatory Impact Summary Table*

Fiscal Costs

FY 2018

FY 2019

FY 2020

State Government

$0

$0

$0

Local Government

$0

$0

$0

Small Businesses

$0

$0

$0

Non-Small Businesses

$0

$0

$0

Other Person

$0

$0

$0

Total Fiscal Costs:

$0

$0

$0

Fiscal Benefits

State Government

$0

$0

$0

Local Government

$0

$0

$0

Small Businesses

$0

$0

$0

Non-Small Businesses

$0

$0

$0

Other Persons

$0

$0

$0

Total Fiscal Benefits:

$0

$0

$0

Net Fiscal Benefits:

$0

$0

$0

*This table only includes fiscal impacts that could be measured. If there are inestimable fiscal impacts, they will not be included in this table. Inestimable impacts for State Government, Local Government, Small Businesses and Other Persons are described above. Inestimable impacts for Non - Small Businesses are described below.

 

Appendix 2: Regulatory Impact to Non - Small Businesses

 

This rule is not expected to have any impacts on non-small business government revenues or expenditures.

The head of the Department of Technology Services, Michael Hussey, has reviewed and approved this fiscal analysis.

 

 

R895. Technology Services, Administration.

R895-12. Telecommunications Services and Requirements.

R895-12-1. Purpose.

As provided in Section 63F-1-206, all state agencies must subscribe to the telecommunications services of the Department of Technology Services, unless excepted by law. The purpose of this rule is to specify the standards and procedures required of state agencies for telecommunications services.

 

R895-12-2. Definitions.

(1) "agency" means all state agencies that fall within the purview 63F-1-102.[

(2) "division" means the Division of Enterprise Services.]

 

R895-12-3. Required Agency Coordination with the [Division of Enterprise Services]Department of Technology Services.

A. Pursuant to Section 63F-1-206, all state agencies shall coordinate with and adhere to the requirements of the [Division]Department when:

1. in need of consulting assistance on telecommunications systems;

2. installing a new telecommunications system;

3. making additions or changes to a telecommunications system; or

4. moving all or some agency offices to a new location.

B. Agencies shall contact the [Division]Department about, and the [Division]Department shall provide assistance with:

1. evaluations of systems and system changes;

2. long distance services and costs;

3. technical training;

4. service and equipment procurement;

5. bid and proposal specifications and evaluations;

6. liaison with vendors;

7. maintenance contracts;

8. networking;

9. billing and questions on billings;

10. repair service;

11. operator assistance;

12. wiring and wire installation;

13. equipment and problems and alternatives;

14. line information and installation; and

15. other similar services.

 

[R895-12-4. Delegation of Authority over Telecommunications Functions.

A. Pursuant to Section 63F-1-208, the Division may delegate specific telecommunications functions to specific agencies by written interagency agreement signed by the Division director and the head of the agency to which the authority is delegated.

B. Delegation agreements are subject to the approval of the executive director of the Department of Technology Services.

C. Terms of the interagency agreement must adhere to the provisions of Section 63F-1-208 and shall be audited for compliance by the Division at least annually.

D. Upon an audit finding of agency non-compliance, the Division director shall issue a written report to the Director of the Department of Technology Services recommending termination of the agreement or other corrective action. The Division shall send copies to the subject agency and head of the agency's department.

E. The Division shall provide any agency found in non-compliance an opportunity for an informal hearing or written response.

F. If, after receiving the agency's response, the Division still finds non-compliance with agreement terms, the Division shall terminate the agreement, subject to approval of the Director of the Department of Technology Services.

]

R895-12-[5]4. Telecommunications Standards and Specifications.

A. The [Division]Department shall develop and update a listing of statewide telecommunications standards and specifications. Agencies may obtain copies of the current standards and specifications from the [Division]Department upon request.

B. Because most standards and specifications may vary considerably from one system to another, the [Division]Department shall specify all applicable standards and specifications in each agency contract or interagency delegation agreement.

 

R895-12-[6]5. Fee Schedules.

As provided in Section 63A-6-105, the [Division]Department shall determine a schedule of service fees to be charged agencies, based on the most cost effective and economical alternatives.

 

KEY: telecommunications, data processing, appellate procedures

Date of Enactment or Last Substantive Amendment: [1992]2018

Notice of Continuation: October 1, 2012

Authorizing, and Implemented or Interpreted Law: 63A-6-101 et seq.; 63F-1-102; 63F-1-206; 63F-1-208

---