No. 33320 (Amendment): Section R17-7-3. Archives/ Research Room/Access to Records

(Amendment)

DAR File No.: 33320
Filed: 01/13/2010 04:18:09 PM

RULE ANALYSIS

Purpose of the rule or reason for the change:

Limit use of computers and equipment in the Research Center to research associated with the Utah State Archives or Utah State History.

Summary of the rule or change:

Patrons may use the equipment and resources of the Research Center for research associated with the Utah State Archives or Utah State History and not for personal or business use.

State statutory or constitutional authorization for this rule:

• Section 63G-3-402
• Section 63G-3-301
• Subsection 63G-3-601(3) Article IV

Anticipated cost or savings to:

the state budget:

No impact to the state budget.

local governments:

No impact to local government.

small businesses:

No impact on small businesses.

persons other than small businesses, businesses, or local governmental entities:

No impact on persons other than those wanting to use resources of the Research Center for other than Archives or State History research.

Compliance costs for affected persons:

Patrons may not use Research Center resources for personal or business purposes.

Comments by the department head on the fiscal impact the rule may have on businesses:

No impact on businesses other than they may not use Research Center resources for business purposes except as permitted.

Kimberly Hood, Executive Director

The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:

Administrative Services
Archives
346 S RIO GRANDE
SALT LAKE CITY, UT 84101-1106

Direct questions regarding this rule to:

• Susan Mumford at the above address, by phone at 801-531-3861, by FAX at 801-531-3867, or by Internet E-mail at [e-mail]

Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:

03/03/2010

This rule may become effective on:

03/17/2010

Authorized by:

Patricia Smith-Mansfield, Director

RULE TEXT

R17. Administrative Services, Archives and Records Service.

R17-7. Archival Records Care and Access at the State Archives.

R17-7-3. Access to Records.

(1) Records are made available for public use in the State Archives Research Center. Patrons must observe Research Center procedures for the protection and control of the records.

(2) Patrons are required to register to use the Research Center and Research Center staff may require patrons to provide photographic identification.

(3) Patrons shall only use a pencil when making personal notes, shall not mark public records, and shall maintain the original order of the public records consulted.

(4) Persons may not smoke, drink, or eat in the Research Center.

(5) Patrons may take only paper and research materials into the Research Center. Patrons must check brief cases, purses, backpacks, or similar items at the desk before entering the research area.

(6) Patrons shall use care in handling fragile materials. Patrons shall not alter, mutilate, or otherwise deface public records.

(7) Patrons may not remove government records from the Research Center.

(8) Patrons may only use equipment and resources in the Research Center for the purposes of research associated with the Utah State Archives or Utah State History.

 

KEY: records retention, public information, access to information

Date of Enactment or Last Substantive Amendment: [August 20, 2008]2010

Authorizing, and Implemented or Interpreted Law: 63A-12-104

 

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