No. 27495 (Amendment): R13-2. Access to Records

DAR File No.: 27495
Filed: 10/15/2004, 12:04
Received by: NL

 

RULE ANALYSIS

Purpose of the rule or reason for the change:

This proposed amendment updates both the list of the divisions of the department, and their respective addresses where necessary.

 

Summary of the rule or change:

The addresses of Archives and Records Services, as well as Surplus Property are updated. The changes also add the Office of Child Welfare Parental Defense to the list of the divisions of the department, while removing the Utah Sports Authority from the list of divisions; and adds the room number to all the other divisions.

 

State statutory or constitutional authorization for this rule:

Section 63A-1-109

 

Anticipated cost or savings to:

the state budget:

There are no anticipated cost or savings to the state budget as a result of the changes. The changes are designed to make the rules consistent with the provisions of Section 63A-1-109.

 

local governments:

There are no anticipated cost or savings to local government as a result of the changes. The changes are designed to make the rules consistent with the provisions of Section 63A-1-109.

 

other persons:

There are no anticipated cost or savings to other persons as a result of the changes. The changes are designed to make the rules consistent with the provisions of Section 63A-1-109.

 

Compliance costs for affected persons:

There are no anticipated compliance costs to affected persons as a result of the changes. The changes are designed to make the rules consistent with the provisions of Section 63A-1-109.

 

Comments by the department head on the fiscal impact the rule may have on businesses:

There is no anticipated fiscal impact on businesses as a result of the changes. The changes merely advise those requesting access to government records of the divisions within the department and the divisions' respective addresses.

 

The full text of this rule may be inspected, during regular business hours, at the Division of Administrative Rules, or at:

Administrative Services
Administration
Room 3120 STATE OFFICE BLDG
450 N MAIN ST
SALT LAKE CITY UT 84114-1201

 

Direct questions regarding this rule to:

Sal Petilos at the above address, by phone at 801-538-3091, by FAX at 801-538-3844, or by Internet E-mail at [e-mail]

 

Interested persons may present their views on this rule by submitting written comments to the address above no later than 5:00 p.m. on:

12/01/2004

 

This rule may become effective on:

12/02/2004

 

Authorized by:

Camille Anthony, Executive Director

 

 

RULE TEXT

R13. Administrative Services, Administration.

R13-2. Access to Records.

R13-2-1. Purpose and Authority.

Under authority of Sections 63-2-204(2), and 63-2-904(2), and Title 63, Chapter 46a, this rule provides procedures for access and denial of access to government records.

 

R13-2-2. Definitions.

(1) "Records officer" means the individual appointed by the division to fulfill the function of Subsection 63-2-103(21).

(2) "Division" means a division of the Department of Administrative Services.

 

R13-2-3. Records Officer.

Each division director shall comply with Section 63-2-903 and shall appoint a records officer to perform the following functions:

(a) The duties set forth in Section 63-2-903; and

(b) Review and respond to requests for access to division records.

 

R13-2-4. Requests for Access.

(1) Requests for access to records should be directed to the records officer of the division which the requester believes generated or possesses the records.

(2) The divisions of the department are as described in Sections 63A-1-109 and 63A-8-201 and are located as follow:

(a) Administrative Services Administration, 3120 State Office Building, Salt Lake City, Utah.

(b) Administrative Rules, 4120 State Office Building, Salt Lake City, Utah.

(c) Archives and Records Service, [Archives Building, Salt Lake City, Utah.]346 S. Rio Grande Street, Salt Lake City, Utah.

(d) Facilities Construction and Management, 4110 State Office Building, Salt Lake City, Utah.

(e) Finance, 2110 State Office Building, Salt Lake City, Utah.

(f) Fleet Operations, 4120 State Office Building, Salt Lake City, Utah.

(g) Information Technology, 6000 State Office Building, Salt Lake City, Utah.

(h) Purchasing and General Services, 3150 State Office Building, Salt Lake City, Utah.

(i) Risk Management, 5120 State Office Building, Salt Lake City, Utah.

(j) Surplus Property, [522 South 700 West, Salt Lake City, Utah.]Division of Fleet Operations, 4120 State Office Building, Salt Lake City, Utah.

(k) Debt Collection, 5110 State Office Building, Salt Lake City, Utah.

(l) [Utah Sports Authority,]Child Welfare Parental Defense, 5100 State Office Building, Salt Lake City, Utah.

(3) The division is not required to respond to requests submitted to the wrong person or location within the time limits set by the Government Records Access and Management Act (Section 63-2-101).

 

R13-2-5. Appeal of Agency Decision.

(1) If a requester is dissatisfied with the agency's initial decision, the requester may appeal the decision to the corresponding division director under the procedures of Section 63-2-401 et seq.

(2) An individual may contest the accuracy or completeness of a document pertaining to that individual pursuant to Section 63-2-603. The request should be made to the records officer.

 

R13-2-6. Fees.

(1) A fee schedule for the direct costs of duplicating or compiling a record may be obtained from the division by contacting the records officer.

(2) Fees for duplication and compilation of a record may be waived under certain circumstances described in Subsection 63-2-203(3). Requests for this waiver of fees may be made to the records officer.

 

R13-2-7. Forms.

Request forms are available from the records officer of each division.

 

KEY: freedom of information, public information, confidentiality of information, access to information[*]

[1994]2004

Notice of Continuation May 31, 2002

63-2-101 et seq.